Job Descriptions menu in HR Records

The Job Descriptions screen is used to create job positions used for the HR Records module. When the candidate passes the interview and is transferred to the HR Record module, the candidate's working position information will also be synchronized at this screen. For the position that is not yet in the Job Description screen, the system will create a new data, if there is already data that matches the position information, the position will be kept

1. Group 

1.1. New Group 

Group data will be used for Job Position. A job position will belong to a Group

- Step 1: Go to Menu Job descriptions -> Select Groups -> Select New Group or select Group Management -> select New position group

- Step 2: The system will appear New position group -> Enter necessary data -> Then click Save to save the operation or select Close to close the screen and cancel the action just done

1.2. Edit Group 

-         Step 1: Select the function Group -> Management group -> Select the corresponding data line -> Select the Edit function

- Step 2: The system will display the Edit Group screen -> Proceed to edit -> Then click Save to save the operation or select Close to close the screen and cancel the action just done

1.3. Xoá Group 

- Step 1: Select the function Group -> Management group -> Select the corresponding data line -> Select the Delete function

- Step 2: The system will display a Confirmation message, when you are sure you want to delete the data line, select OK or select Cancel to cancel the operation

2. New Job position

-         Step 1: Go to Menu Job descriptions -> Select New Job Position

- Step 2: The system will appear and the screen New job -> Enter necessary data -> Then click Save to save the operation or select Close to close the screen and cancel the operation just done

* Explanation:

o   The Job code field is used to enter the code of the work position. The data in this field will display the data set in item 1.10 .

o   The Name field is used to enter the name of the working position

o   The Job group field is used to select the position group. The data in this field is set in item 2.1

o   The Department field is used to select the department name of the position. The data in this field is taken from the Departments screen in the Support menu of Stup

3. Import Excel Job position

- Step 1: Go to Menu Job descriptions -> Select Import Excel

-         - Step 2: The system will appear a screen to Import job position -> Select Download Sample File to download the sample (1) -> Proceed to import the required data -> Upload the file to the system (2) -> Select Import (3). If the file has errors, go to Step 3

- Step 3: If the file has an error, the system will display a message -> Select Download Error File -> Carry out error correction -> Choose File -> Import

4. Edit Job position

Select the corresponding data line to edit -> Select Edit

5. Delete Job position

5.1.     Method 1: Select the corresponding data line to edit -> Select Delete

5.2. Method 2: Delete a lot of data

- Step 1: At the Job Descriptions screen -> Proceed to select the data to be deleted -> Select the Bulk actions function

- Step 2: The system displays the Bulk action screen -> If you are sure to delete all selected data, select Mass delete -> Then select Comfirm

- Step 3: The system will display a confirmation message, when you are sure you want to delete the data line, select OK or select Cancel to cancel the operation

5.3. Method 3: Delete all data

- Step 1: At the Job Descriptions screen -> Proceed to choose to display all data

- Step 2: Proceed to select the checkbox on the top -> Select the function Bulk actions

- Step 3: The system displays the Bulk action screen -> If you are sure to delete all selected data, select Mass delete -> Then select Comfirm

- Step 4: The system will display a Confirmation message, when you are sure you want to delete the data line, select OK or select Cancel to cancel the operation.